Content

  • Vouchers in Tally
  • Voucher Number Configuration
  • Effective Date of Voucher
  • Voucher Class Configuration
  • Voucher Class Illustration

Vouchers – Vouchers are supporting document for any transaction related to business. In Tally.ERP9 there are multiple voucher types to record different types of transactions. Following are the voucher types available in Tally.ERP9 

  • Contra Voucher – It is accounting voucher to record all cash to cash, bank to bank, bank to cash and cash to bank transaction. This voucher is used for fund transfer from one head to another head.
  • Credit Note – This is common voucher for accounting and inventory which is used for bill adjustment like sales return, rate difference related.
  • Debit Note – This is also common voucher for accounting and inventory which is used for bill adjustment like purchase return, rate difference etc.
  • Delivery Note – It is purely inventory voucher which is used to deliver material or goods against any sales order.
  • Job Work in Order – It is inventory voucher used to record job order received for any material to process at our end from principal.
  • Job works out order – It is inventory voucher used to track down all job work assigned to job worked on different times.
  • Journal – It is accounting voucher used for accounting adjustment like Depreciation, write off etc.
  • Material In -This is used for material receipt against Job order.
  • Material Out – This is used for material out against job order.
  • Memorandum – It is optional voucher which do not create any impact in books of account used for any scenario management.
  • Payment – It is purely accounting voucher used for any payment from cash or bank.
  • Physical Stock – It is inventory voucher which is used for reconciliation of stock item.
  • Purchase – It Is common voucher to record purchase of goods or service on cash or credit.
  • Purchase Order – It is inventory voucher which is used to keep record of all purchase order. Purchase order is document of order given to supplier to supply goods or material.
  • Receipt – It is accounting voucher used for receipt of amount from party either in cash or bank.
  • Receipt Note – It is inventory voucher used to record receipt of material against purchase order.
  • Rejection In – This voucher used when any goods supplied against sales order and rejected by buyer.
  • Rejection Our – This voucher used when goods received against purchase order are rejected.
  • Reversing Journal – It is optional voucher to record and create a scenario management.
  • Sales – It is common voucher used to record sales of goods or service on cash or credit.
  • Sales Order – Sale order used when any order received from buyer to deliver goods.
  • Stock Journal – This voucher is used when goods are to be adjusted like consumption or transfer etc.


Voucher Number Configuration – Voucher number configuration is most important factor for sales voucher. Following are the option given in Tally to set your voucher number

  • Automatic – This method of numbering helps to auto generate next number by system. No manual intervention given to change or edit. User can define any suffix or prefix along with starting number and digit of invoice number. One major drawback of this method that if user wish to record any voucher in between of 2 already recorded voucher then series of invoices gets changed and this lead to serious issue. Hence adding or inserting any voucher in between should be avoided.
  • Automatic (Manual Override) – This method is commonly used by most of Tally users for sales voucher. This method similar to automatic method but manual intervention can be done and voucher number can be altered or changed manually if needed. In this method problem of automatic method does not occur and user can add or insert any voucher in between without changing invoice series.
  • Manual – Un der this method user have to enter invoice number manually. System does not show any number but user can put manually. System also allow you to prevent duplicate vouchers.
  • Multi-user Auto – This method is like automatic method where multiple user can record any voucher at a same time and voucher saved by first user will be accepted and at time of saving voucher by 2nd user voucher number will bee changed to next number.
  • None – Tally does not show any number.

Effective Date of Voucher – There is one option of effective date of voucher under voucher alteration screen which help user to set effective date of particular transaction. User can record entry in system on 1st April but can also set effective date as 10th April which will be used to set bill management.

Voucher Class Configuration – Voucher class are designed to ease of working of user. Pre-defined ledgers like sales purchase or taxes can be configured so that user can save time to select those ledger and transaction time can be reduced. This class can be fit if all the transaction fit under same nature.


Voucher Class configuration Illustration -  

Create voucher class for Intrastate transaction of GST along with CGSS & SGST Ledger and round off amount