Hello Everyone, I would like to thank for sharing your valuable feedback on previous blogs. Few of reader had asked to elaborate types of document under GST which are commonly used. So here I am writing this article to explain about the different type of document along with sample format.
So let us start...

 Tax Invoice:
 This is Invoice which is being raised by registered dealer to  any registered or unregistered buyer. This Tax Invoice include amount of service or goods along with GST. Tax Invoice refers to invoice that include amount of Tax as well. Receiver of Goods or Service can ITC only in case of Tax Invoice received by registered Dealer.

Time to raise Tax Invoice : In case of Goods, Tax Invoice need to be raised at time of removal of goods where it include movement of goods and In case where it does not include movement of goods then Tax Invoice should be raised at time of delivery of goods.

Let us See Sample Tax Invoice (Tally Tax Invoice)

Let Us understand some Important Point of Tax Invoice
  1. GST Invoice Number : It is Important to note that Tax Invoice number should not exceed 16 Digit, it can be either numeric or combination of alpha numeric. It is also important to note that Invoice Number can not be repeated during any financial year.
  2. HSN/SAC Code: HSN and SAC Code is need to be mentioned against goods or service but at same time it is important to know that mentioning HSN or SAC code is depending on turnover of dealer.
  3. Place of Supply: Place of Supply is most important factor in Tax Invoice to charge type of GST (CGST & SGST or IGST). (Place of supply in term of goods and service is very important can be discussed in another article)
  4. GSTIN : A registered dealer can not issue Tax Invoice without mentioning self GST Number similarly a registered buyer should make sure his GST Number is mentioned on Tax Invoice so that Input Tax Credit can be claimed on that.
Retail Invoice: This is type of Invoice where No Tax shown on and generally raised by Non GST Holder. In such case supplier of goods or service can not charge GST as dealer is not authorized at same time recipient of goods or service can not claim GST as it is not being charged by supplier.

Bill of Supply:
 This is also one of Important type of document under GST which is being raised by registered dealer in case of where
  • There is supply of NIL or Exempted Goods or Services by regular registered dealer.
  • Supply of Goods or Services by composite dealer.
Let us view the sample Invoice of BILL OF SUPPLY raised by regular registered Dealer & Composite Dealer.

Self-Invoice in case of RCM:
RCM refers to reverse charge mechanism, as we all know where registered dealer avail any goods or service from unregistered dealer then recipient of goods or service need to pay tax on reverse charge basis. (Please note that there are few categories of service where RCM is applicable earlier it was covered almost each cases) Let us understand this with an example
GST AND TALLY Registered dealer who opt for Legal Service from an Advocate worth Rs30000 where advocate will not charge any GST but we GST AND TALLY WALA need to pay GST on RCM basis hence need to raise self Invoice where it will be mentioned on Invoice as Tax on RCM

Credit/Debit Note:
Credit and Debit note is important document under GST to revise the actual Sales or Purchase Invoice. It is important to note that following point while raising debit or credit note

Credit Note: Credit note can be raised to revised sales or purchase invoice, many of us know that credit note is being raised for sales return, but it is incomplete credit note is raised to decrease sales value either in form of rate difference or post sales discount etc. Credit note also can be used against Purchase to raise purchase value against debit note raised by supplier.

Debit Note:
Debit note can be raised to decrease the Purchase value or Increase Sales value. 

While raising Debit or Credit Note it is important to mention original Invoice Number and Original  Invoice date along with reason of debit  and credit note.
Tax Invoice of Advance Receipt:
Do you know there is provision of Tax liability on advance receipt in simple words when registered dealer received advance amount from buyer and raise Invoice in subsequent month then supplier should pay Tax liability on such advance.  One important point is that Advance Receipt Tax liability is not applicable on supply of goods and applicable only in case of services.

Example: GST AND TALLY WALA Received advance for Professional Service and for which Invoice will be raised in next month.
So these are few Important Invoice and document being used commonly. Hope it will help you to understand the importance of each document. Please note that these all sample invoices are from Tally.

Configuration of Master and Entry not shown in this article for that you can refer my E-Book and watch my video on youtube.

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Regards,
Parvez Ansari
GST AND TALLY WALA